Project Co-Ordinator

Rubicon Consulting is currently recruiting for a Project Coordinator on a 7 month contract based Scotland.

Role Summary

This role supports the efficient close-out of construction and installation activities by ensuring punch-list items are identified, tracked, assigned, progressed, and closed in a controlled and timely manner.

Key Responsibilities

· Coordinate day-to-day completion activities related to punch-list item management across the site.

· Manage and track work orders raised for punch-list items, ensuring they are assigned, progressed, and closed out efficiently.

· Liaise with construction, commissioning, quality, and contractor teams to ensure punch-list items are clearly defined and actioned.

· Support the preparation, issuance, and follow-up of work orders for outstanding site works.

· Maintain accurate records of punch-list items, work order status, priorities, responsible parties, and completion dates.

· Monitor progress of open punch-list items and escalate overdue or critical issues to site leadership.

· Chair or support daily coordination meetings focused on completion priorities, work order status, constraints, and close-out progress.

· Ensure punch-list items are sequenced and coordinated in line with project milestones, access availability, and material readiness.

· Assist with planning and execution of completion activities to support handover and project close-out targets.

· Support documentation management for completion records, status reports, trackers, and close-out evidence.

· Prepare regular reports and dashboards showing completion status, work order progress, backlog trends, and key risks.

· Work closely with project controls and site management to track performance against completion plans and deadlines.

· Identify bottlenecks, interface issues, and resource constraints impacting punch-list close-out and support resolution actions.

· Help ensure completed work orders are properly verified, documented, and closed in accordance with quality and project requirements.

· Promote compliance with HSE procedures, permit requirements, and safe systems of work during completion activities.

· Support continuous improvement of punch-list and work order workflows to improve efficiency and visibility.

Preferred Experience:

· Previous experience on offshore wind or large-scale infrastructure projects.

· Familiarity with punch-list close-out, mechanical completion, commissioning interfaces, or handover processes.

· Experience working with contractors, package managers, and quality teams to close site defects or outstanding works.

· Knowledge of port, marshalling, pre-assembly, or installation support environments would be advantageous.

Requirements:

· Previous experience in a site coordination, completion coordination, project coordination, or work order management role within offshore wind, construction, commissioning, or industrial projects.

· Experience supporting punch-list, snagging, completions, turnover, or handover activities.

· Good understanding of work order management, close-out tracking, and construction completion processes.

· Proven ability to coordinate across multiple stakeholders in a fast-paced site environment.

· Experience maintaining trackers, reports, and project documentation with a high level of accuracy.

· Strong organisational and prioritization skills.

· Proficient in Microsoft Office, especially Excel.

· Experience with Smartsheet, Service Max, or similar digital tools is desirable.

· Strong communication and stakeholder coordination skills.

· Full right to work in the UK.

Our Company

Rubicon Consulting is a Talent management consultancy which helps you to optimise business performance and competitive advantage by choosing the right people first time!